1. Discovery
A short call to map how your clinic works today: treatments offered, practitioners, rooms or chairs, consent paperwork, and the systems you are replacing.
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Getting started with Asttona.
Most clinics are live within two to four weeks. Here is the full sequence, including how records move across from your current system.
2. Workspace setup
We create your clinic workspace: locations, practitioners, treatment catalogue, durations and pricing, consent templates and appointment types.
3. Data migration
Existing patient records, appointment history, documents and images are imported from your current system or from spreadsheets. Nothing goes live until you have checked a sample.
4. Roles and permissions
Team members are added with role-based access: practitioner, front desk, management and finance each see only what they need.
5. Training
Hands-on sessions for clinical and reception staff, covering the daily flow: check-in, notes, consent, imaging, follow-up and rebooking.
6. Go-live and optimisation
You run a full clinic day on Asttona with support alongside you, then we review reporting, reminders and lead follow-up after the first weeks.
What you need before you start
- An export of patient records from your current system, or a spreadsheet.
- Your treatment list with durations and prices.
- Consent form templates you use today.
- A list of team members and the role each should have.